University of New Mexico Health Sciences Center IAIMS Progress Report November 2003 "The future of education and healthcare will be mandated by how we manage information." — R. Philip Eaton, MD Vice President for Health Sciences, University of New Mexico After three years of dedicated efforts, the Integrated Advanced Information Management System (IAIMS) Planning Grant project drew to a close in early 2003. During that time, IAIMS became an integral part of the technology planning process on campus. A Planning Office was created and staffed in 2001 to foster the growth of IAIMS on the HSC campus. With enthusiastic assistance from the Planning Office, the IAIMS Planning Grant team encouraged and offered support campus-wide to witness the successful participation and collaboration among HSC leadership, faculty, and staff about a wide variety of technology planning and implementation issues. Some of the achievements over the past six months have been: Information Technology Planning The Planning Office played a role in partnering and developing technology standards through the following accomplishments. Expanded the faculty workstation project to include HSC staff. The faculty workstation project, highlighted as a poster at the May IAIMS Consortium meeting, is gearing up for an additional 220 standardized machines to be delivered to faculty and staff in early 2004. Began implementation of an electronic grant submission and information management system (InfoEd) and a new ERP system (SCT Banner) at the HSC and UNM Main Campuses; Began implementation of a HSC-wide document management and collaborative authoring system (Work2Gether) at the HSC campus. These implementations required the creation of project teams and plans, and frequent and regular communications among a wide constituency. The LibQUAL+ Survey The Planning Office helped administer and analyze results of the LibQUAL+ Survey, which was available online for library patrons during a two week period in April. Results of this national survey gave Library staff kudos in certain activities, and offered insights in customer improvements for FY03 and beyond. Speakers Under the auspices of the IAIMS planning grant, the Planning Office continued to coordinate planning for the Vice President's Leadership Forum. This forum brings speakers or topical presentations to all members of the HSC. Recently, we have: Engaged nationally recognized speaker Stewart Mennin, PhD to share his thoughts on "Through the Lens of Complex Adaptive Systems: The Emergence of Learning, Individually and Collectively" (March 7, 2003) Hosted the "Got Sustainability? Plan for It!" videoconference sponsored by the Society of College and University Planning (October 9, 2003) Informatics The Health Sciences Center currently is recruiting its first full-time Informatics faculty member. In September 2003, The HSC initiated a Medical Informatics Fellowship Program. The purpose of this program is to provide a structured in-house, post-doctoral training program for health care practitioners and information professionals that will provide an introduction to the discipline of medical informatics with the intention that they would continue their training in some formal way. Advisory Council for Knowledge Management and Information Technology This Fall, an orientation process was established for new and continuing members of the Advisory Council, thus completing one of the remaining outstanding tasks in the IAIMS planning grant action plan. An orientation packet included Council charge, membership roster, role descriptions for Council chair and Information Systems Planner, election process for chair/chair-elect, HSC-wide policies developed and under development by the Advisory Council, and selected readings in knowledge management and information technology. Summary With the Planning Grant nearing completion, the team is looking for opportunities to obtain an operational grant or a pilot project grant to put our HSC IAIMS lessons into practice. Ultimately, the success of IAIMS planning has made a lasting impact on the UNMHSC community and promises us even more successes in the future. For more information, contact Linda Byrd, Systems Planner in the HSLIC Planning Office at lbyrd@salud.unm.edu.